General Data Protection Regulation (GDPR) Compliance

November 20, 2017 11:03 am Published by

Overview

The aim of the GDPR is to protect all EU citizens from privacy & data breaches. If you process data about individuals in the context of selling goods or services then you will need to comply with the GDPR.

The GDPR was approved and adopted by the EU Parliament in April 2016. The regulation will take effect after a two-year transition period meaning it will be in force May 2018.

GDPR Timeline

Approval & Adoption

2015 – December 15th, the Parliament and Council have come to an agreement, and the text will be final as of the Official signing to take place in early January of 2016.

2016 – January
April 8th – Adopted by the Council of the European Union
April 16th – Adoption by the European Parliament
May – Regulation will enter into force 20 days after it is published in the EU Official Journal

Enforcement
2018 – May – Following a 2 year post-adoption grace period, the GDPR will become fully enforceable throughout the European Union.

To read more click here to access the main GDPR resource site.

Steps We Are Taking to Comply

FirstOrder Secretarial

Needless to say FirstOrder Secretarial will fully comply with the new regulations once implemented May 2018. As data controllers you will be seeking reassurance that we, as data processors are holding your personal information securely. We can achieve this by:-

  • Encrypting the personal data we hold
  • Ensuring only appropriate employees of First Corporate have administrator access to view data
  • Increasing the password protection to access your account
  • Reviewing and enhancing (if necessary) the data backup & disaster recovery procedures

New to FirstOrder Secretarial?

 

Main Benefits to you

FirstOrder – fully web based and fully connected to Companies House, checking data and e-filing in real time. FirstOrder was the first cloud based Company Secretarial system, and is the only Secretarial software with integrated formations and was written specifically for Accountants & Solicitors. New features and connectivity appear all the time, but as the Secretarial system is web based there is no requirement to install new versions, do back-ups, configure a network or call in-house technical support.

Sign on from anywhere with internet access. There are no restrictions on numbers of users or companies. Work in multiple offices or even at home or out of hours. As soon as you are logged in the home page immediately shows your workload and filing deadlines, together with summary data of your currently loaded company. Two mouse clicks later and FirstOrder is creating a live web page comparing your critical filing dates, registered office addresses and SIC codes with Companies House data and providing links to click on where there are any discrepancies allowing you to update there and then.

Support

We pride ourselves on our customer support. You will not be waiting hours, sometimes days for a response from our dedicated knowledgeable support team. You will have a direct line to their mobile numbers to call anytime. Not only that our support team have over 18 years experience in the industry so you will not only get a rapid response, but a correct and precise answer to your query.

FCLS Group Ltd

A complete internal review is underway to determine how we store, process & update personal data. This includes:-

  • Gap Analysis
  • Data Discovery
  • Risk Assessment
  • Data Flow Mapping
  • Evaluation
  • Documentation
  • Internal Training

We are also reviewing our terms & conditions & privacy statements. This may result in us making further contact to inform you of updates and if steps are required to agree to our new terms.

Contact Us

Alternatively you can call or email us direct: –

Adrian Smart 07827 666 142 – Adrian@fcls.co.uk
Paul Dunn 07825 704 604 – Paul@fcls.co.uk

 

We will not supply your name and address to any third party without your consent except where required to do so by law. View our Privacy Policy for more information.

 

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This post was written by Adrian Smart

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